Accounts Payable » Support Documentation

Support Documentation

  • Scan invoice and e-mail to [email protected]. Please do not hold invoices. Write the PO# on the invoice (if not already on it) before you scan it.
  • Do not delete scanned items on the receiving record.  They need to be there for documentation purposes for the Auditors.
  • Email a copy of the registration form, remits, shopping carts, or any other item that needs to be mailed with the check to [email protected].
  • If a check needs to be held for pick up, please email the [email protected] inbox with any special instructions.  
  • Submit one invoice per RFP-BID requisition. Please stamp date/initial packing slips. If you do not have a packing slip, please stamp the invoice. We will not accept statements, order receipts or quotes. 
  • Please let AP know if there is an issue with a PAST DUE invoice when following up. AP will be glad to help resolve issues. 
  • Please let AP know if you are expecting a credit for an invoice.
  • Do not use highlighters on your invoices that you attach in MUNIS. If you feel you need to ONLY use YELLOW. When we scan our paperwork, the colors scan as black and are unreadable. Also, do not use colored paper for the same reason.
  • Please respond to AP follow up emails. We would like to have notes ready for the vendor when they call for payment status